By Emma Martin
I often find myself overwhelmed with life since there can be days where it seems like there are a million and one things to do. I used to write down everything that I needed to get done that day, in the order that I needed to get it done, but I needed to keep track of things that were long-term projects. When I started interning at Olivia Management, there were new softwares that I had to learn to use. One of which was Asana. At first, I was intimidated by the software because there was so much to learn, but I soon realized that it was going to be the most helpful software I have ever used to date.
What is Asana? Asana is a software that allows you to create tasks for yourself and others on your team. It helps you manage your tasks and your projects all in one space that everyone can edit and see. Asana provides an easy way for team members to schedule tasks that can be planned far in advance or the day of and it’s a great way to stay organized and stay on track with your schedule and projects.
How I use Asana. I start my day by going to the “My Tasks” bar and then looking at what I need to get done for the day and then look at what I have that is upcoming. On every task, you can see the due date. When a task is due that day, it will turn green and when it’s past due it turns red. I always make sure that I do the tasks that are due that day first, and then I start on the ones that are due later or ones that are long term. It’s so important to track our progress and make sure everything that needs to be done in a timely manner is done!
Taken from www.asana.com
Fun Features. Something that I really enjoy about asana is that you can easily edit the task and write as much information about the task in the task description. We can link other sites and sources, attach downloadable content, etc. Sometimes when a task is assigned to me and I am not entirely sure how to do yet, it there will already be detailed instructions in the task description that explains what the task is. Along with that, at the bottom of the task, you can create subtasks to check off and add comments having to do with the original task at hand. Another fun feature is that you can set up a task as repeating so it comes up on your task list every week or month. I enjoy this because you can still check it off as completed and it won’t show up until the next week. You can also add tags to tasks and create groups so you and your collaborators can find them easily and know which ones to prioritize. Some tags that Olivia Management uses include high priority, weekly task, intern task/project, touring, press, etc. These tags help us stay organized through the craziness of touring, releases, and day to day artist management.
This is a great software if you enjoy checking things off your list and need an easy way to organize your thoughts and tasks whether it is with a business or for yourself. Try it out! It’s free for personal use, too. An absolute game changer.
Click here to learn more about Asana, and happy organizing!